8 best fire protection software for contractors & inspectors

The global fire protection system market is heating up, set to grow from £54 billion in 2025 to £84 billion by 2032. Behind this surge are new building projects, tougher safety regulations, and the rapid adoption of the Internet of Things, artificial intelligence, and cloud-based fire detection technologies.

But cloud integration isn’t just changing how systems detect and respond to fire. It’s also transforming how contractors plan, install, and manage fire protection work. From on-site inspections to detailed documentation, digital tools are becoming essential for keeping projects on schedule and fully traceable. 

In response, we’ve shortlisted eight of the best fire protection software platforms, each designed to help contractors and inspectors stay on top of complex project, documentation, and compliance demands.  

Fire protection software: 8 platforms worth considering 

These eight fire protection software tools may excel in different areas, but they all aim to help contractors and inspectors work efficiently and maintain clear records.

1. Onetrace: Best fire protection software for passive fire protection and compliance management

Onetrace is a cloud-based platform that helps contractors and inspectors plan, track, and document fire protection from start to finish. 

It delivers robust tools for managing installations, inspections, and documentation of fire doors, fire stopping, intumescent paint, cavity barriers, dry lining, and fire dampers—all critical components in passive fire protection.

Teams use Onetrace to capture real-time data, create digital evidence, and keep projects compliant with industry standards.

Onetrace best features

Although Onetrace now supports a range of subcontracting trades, it originated in fire protection. As a result, it offers a more comprehensive set of fire-specific features than most multi-trade platforms, including:

• Centralised document hub: Store all fire safety certificates, drawings, risk assessments, and related documentation in one secure location, making it easy to access, organise, and maintain compliance.

• Digital site: Build and organise your site by floors, blocks, and zones, then pin locations and mark up drawings to plan and track all fire protection work with precision. 

• Customisable fire forms: Capture every detail of fire protection work, from material grades to installation methods, to keep the data consistent, standardised, and ready for audits.

• Digital evidence: Record issues, risks, and completed work on site with time-stamped photos to create clear, verifiable evidence for inspections and audits.

• Material tracking: Log fire-protection components like fire-rated mastic, batts, and wraps to ensure compliance with specification, maintain accurate job costing, and keep a clear record of what’s on site.

• Mobile access: Update jobs on site, so progress appears in real time and everyone stays aligned.

• QR codes: Mark fire doors, sealant areas, and other work zones so anyone can instantly scan to verify job details, track progress, and maintain compliance.  

• Custom statuses: Label tasks with meaningful statuses, like “Final Inspections,” to reflect how your team actually completes, verifies, and closes work.

Onetrace benefits

Onetrace’s full-range tools help contractors and inspectors:

• Streamline compliance: Ensure all fire protection work is documented and meets safety standards.

• Maintain accurate records: Keep detailed, real-time logs of installations, inspections, and materials used.

• Improve visibility: Track progress and improve fire protection across multiple locations and teams.

• Simplify project planning: Organise sites, tasks, and workflows to ensure no step is overlooked.

• Reduce errors: Avoid disputes and minimise mistakes on site with standardised forms, templates, and pre-configured materials.

• Enhance accountability: Require operative declarations and approvals to verify work is completed correctly.

Onetrace pricing

Onetrace keeps pricing simple with a flexible per-user monthly model—one option for standard teams and another for enterprise-level organisations.

2. Uptick: Best fire protection software for day-to-day fire service scheduling

Uptick is a platform purpose-built for the fire protection and life safety industry. 

Thanks to its easy-to-use scheduling tools, Uptick is best suited for day-to-day fire service work, helping teams plan, assign, and track inspections efficiently.

Uptick features

Uptick’s key features include:

• Scheduling: Organise daily fire protection inspections and service visits to ensure every job is completed on time.

• Asset and equipment tracking: Locate and manage any fire protection asset quickly, so inspections and maintenance can be accurate and up to date.

• Digital inspection forms: Complete inspections on mobile devices using forms built around local fire protection standards, ensuring consistent data collection.

• Deficiency quoting: Send quotes straight from the field to resolve issues faster and keep the projects moving.

Uptick pricing

Uptick offers personalised pricing based on your team size and needs. 

Although quotes are only provided on request, some users have reported a monthly cost of around £775 for five users.

3. Inspect Point: Best fire protection software for inspection workflow management 

Inspect Point is cloud-based software designed specifically for fire and life safety companies, helping them manage inspections, testing, and maintenance across fire systems, extinguishers, and other safety assets.

Its focus on inspection workflows makes it particularly useful for teams that need to streamline field operations and maintain accurate records. 

Inspect Point features

Inspection Point primarily provides tools that support efficient workflows for fire protection teams, such as:

• Scheduling: Plan and assign inspections with automated reminders, drag-and-drop calendars, and GPS tracking to keep teams on schedule.

• Templates: Use pre-built inspection templates on mobile devices to capture data online and offline.

• Deficiencies: Identify, document, and manage issues from inspection through resolution, helping maintain compliance and safety.

• Invoicing: Convert inspections or service work into invoices easily to simplify billing and collections. 

Inspect Point pricing

Inspect Point offers three tiered pricing plans and a custom Enterprise option for companies with more than 15 technicians.

While exact costs aren’t published, its average value-for-money score of 3.2/5 across popular review platforms suggests it may be less cost-effective for teams needing broader business features. 

4. BuildOps: Best fire protection software for large commercial project coordination

BuildOps is an operations management platform built for commercial contractors, including fire and life safety companies. 

It allows teams to manage service operations, coordinate projects, and maintain customer relationships across large or complex sites. 

BuildOps features

BuildOps offers the following standout tools: 

• Scheduling: Assign and track field operations across sites to keep technicians aligned and on time.

• Customer relationships: Use the integrated CRM to maintain client records, service histories, and communication logs.

• Timesheets and invoices: Monitor work hours and issue invoices to simplify financial management on large projects.

• Mobile access: Equip field teams with a mobile app to log progress, update tasks, and communicate with the office in real time. 

BuildOps pricing

BuildOps doesn’t publish its prices publicly and doesn’t include a Pricing tab on its website. 

Third-party sources suggest costs typically range from £38 to £75 per user per month for small to medium-sized businesses, with fees scaling for larger teams and enterprise deployments.

5. SafetyCulture: Best fire protection software for general safety inspections

SafetyCulture, formerly known as iAuditor, is an inspection and checklist platform that helps businesses maintain safety and quality standards.

Its mobile-friendly design makes it suitable for smaller teams or those focused on general fire safety inspections, rather than full-scale project management or service operations. 

SafetyCulture features

SafetyCulture includes flexible tools for managing general safety inspections efficiently, including:

• Customisable checklists: Create and adapt inspection templates to capture the right information for each site or task.

• Digital evidence: Attach photos, notes, and observations during an inspection to provide clear documentation and support compliance.

• Offline access: Complete inspections even without internet connectivity, with data syncing automatically when back online.

• Reporting and analytics: Create reports and track trends to identify recurring issues and maintain standards across sites.

SafetyCulture pricing

SafetyCulture’s Premium plan costs £18 per seat per month—an affordable price that reflects its narrow focus on inspections and checklists.

In addition, the platform offers a Free plan for basic use and a custom Enterprise option for larger teams.

6. ZenFire: Best fire protection software for AI-enhanced inspections

ZenFire is a fire protection software designed for contractors and inspectors seeking an AI-driven, all-in-one solution that simplifies inspections, enhances compliance, and streamlines reporting.

ZenFire features

ZenFire’s AI-powered features include:

• Deficiency detection: Rely on artificial intelligence to identify issues during inspections, ensuring accuracy and consistency.

• Estimates and proposals: Create professional, one-click estimates and proposals to streamline the billing process and boost revenue.

• Customisable forms and checklists: Seamlessly digitise any form or checklist and tailor it to your specific needs.

ZenFire pricing

ZenFire doesn’t publicly disclose its pricing, but third-party reviews suggest plans start at £45 per user per month.

7. InspectNTrack: Best fire protection software for asset tracking and recurring equipment inspections

InspectNTrack is a cloud-based purpose-built for tracking fire and life-safety equipment, managing recurring inspections, and maintaining detailed asset histories. 

InspectNTrack features

InspectNTrack is designed to streamline inspections and asset management through tools like:

• Barcode and QR code scanning: Quickly identify and log fire equipment to ensure accurate tracking.

• Movable equipment tracking: Monitor when items are relocated or replaced to maintain complete asset histories.

• Recurring inspection scheduling: Automate inspection intervals so no asset or compliance check is missed.

InspectNTrack pricing

InspectNTrack uses a tiered subscription model based on the number of licenses and assets, starting at around £95 per month.

8. firepro365: Best fire protection software for integrated business and compliance workflows

Firepro365 is a unified business management platform built on the Microsoft Dynamics 365 framework and tailored exclusively to fire protection companies.

firepro365 features

Here are the key firepro365 features that enable a seamless business-and-compliance workflow:

• Inspection and work-order automation: Automate scheduling of inspections and service work orders, allowing field technicians to receive, complete, and log jobs from mobile devices.

• Integrated Microsoft productivity tools: Use Outlook, Teams, SharePoint, and Excel within the same platform, so office, field, and compliance teams share the same data and insights.

• Asset and service-contract management: Track customer assets, service agreements, and inspection history to maintain compliance and ensure full service lifecycle visibility. 

firepro365 pricing

Pricing for firepro365 is custom-quoted based on modules, users, and deployment, so you’ll need to request a quote tailored to your business size and needs.

How to choose the best fire protection software for you in 5 steps

There’s no such thing as a single best fire protection software tool since each team’s requirements shape what’s best for them.

The factors below can help you identify a platform that truly suits your business.

1. Find a fit for your core services

If your business focuses solely on fire protection, a platform designed specifically for inspections or compliance might be the best fit. 

If you handle multiple subcontracting trades, you’ll need software with a broader set of features to support all aspects of your workflow efficiently.

The bottom line is that your chosen fire protection software should match the scope of your operations.

2. Ensure your software works well with others

If your fire protection software doesn’t include all the features you need, it should be able to get them through integrations with other systems, such as accounting or CRM. This compatibility reduces double data entry and workflow disruptions.

For more specialised needs, look for platforms with open APIs, barcode or QR code support, and inventory and asset tracking to keep operations aligned. 

3. Prioritise mobile access for your team

There’s no efficient fieldwork without a reliable mobile app.

So, choose a platform that allows your team to operate even offline, with features like: 

• Native Android and iOS apps

• Real-time data syncing

• Photo and video capture

• QR and barcode scanning

• GPS tools

4. Choose software that’s easy to use

Your fire protection software should make your work easier, not harder.

That’s why you should prioritise platforms with intuitive interfaces that minimise training for both staff and field technicians. 

Reliable onboarding, accessible support, and clear resources are another key factor, ensuring your team can adopt the software quickly and stay productive without unnecessary frustration.

5. Consider the full cost

When choosing the right fire protection software, you shouldn’t only focus on the subscription price.

Instead, consider implementation, training, data migration, and ongoing support to understand the total investment. 

You should also go for the platform that can scale with your business, so adding users or handling more projects won’t require a costly switch.

What is the best fire protection software for you?

With all the features, benefits, and deciding factors considered, you have a qualitative view of the top fire protection software platforms. Now, let’s quantify those factors to make it easier to decide which software best fits your team’s priorities.

All ratings are relative to the scope of this analysis, meaning they measure how well each product performs in the specific context being evaluated, not in general.

Each score combines feature analysis, aggregated user feedback from major review platforms, and comparative AI-assisted evaluation to ensure internal consistency and eliminate outliers.

Ratings are synthesized from recurring performance patterns rather than raw averages, and minor decimal differences indicate subtle variations in relative strength within the same performance tier.

Based on the scores, Uptick stands out as a strong choice for businesses focused solely on fire protection, while ZenFire performs best for teams that need a flexible platform with strong workflow management.

Onetrace, meanwhile, offers a more well-rounded solution for subcontractors working across multiple trades, combining a broad set of features with ease of use and accessible pricing.

Key Takeaways

• Fire protection software helps contractors and inspectors improve compliance, accuracy, and efficiency across inspections, reporting, and site management.

• The right choice depends on factors like your business focus, workflow needs, and budget.

• The best fire protection software options include Onetrace, Uptick, and SafetyCulture, each suited to different types of fire protection and inspection work.

Getting started with Onetrace

If you’re a subcontractor working across multiple trades, including fire protection, Onetrace provides a comprehensive, easy-to-use solution for managing inspections, installations, and compliance.

Request a personalised demo today and see how this fire protection software can help your teams work smarter and stay organised. 

FAQs

What is the best fire protection software for subcontractors?

Onetraceis the best fire protection software for subcontractors because it was designed with their needs in mind and was originally developed as a fire protection management platform.