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Surveys and Inspections

Capture every detail

Whether you’re carrying out a survey or conducting an inspection, Onetrace has all the features you need to capture every detail.

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Talk to sales

In dark mode, a drawing in Onetrace with multiple locations pinned. An orange pin for location 341 indicates “Follow up work” is needed.

customisable forms

Smarter data capture

From surveys to inspections, build forms that fit the way you work, so operatives capture every detail accurately.

Customise

Choose from multiple field types to capture data in the right format every time.

Conditional fields

Make fields conditional on previous answers for dynamic forms that save time on site.

Standardise

Save your forms as templates to ensure every project records the same high-quality data.

A conditional question field is added to a Onetrace form. Now, some data will only be captured based on operatives previous answers.

Photographic evidence

Quickly capture issues, risks or work required on site by taking photos during surveys and inspections.

Material tracking

Record material types and details, building a clear picture of what’s on site.

Input types

From dates and checklists to text and yes/no confirmations—keep your data structured and consistent.

Required fields

Make sure operatives never miss essential information with mandatory critical fields.

Auto-fill options

Speed up surveys and inspections by carrying over repeated details from previous entries.

Operative declaration

Build accountability into every task with operatives confirming work directly in the app.

project tracking

Drawings and pins

Mark up drawings with pin-point accuracy, keeping projects on track.

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A filtered view of 6 locations in a Project in Onetrace. Three locations marked complete, two awaiting follow-up work, and two awaiting survey. One of the complete locations is selected, showing a map with a pin in the side panel.

mirror your workflow

Custom statuses

In draft

Required works

For inspection

Survey ready

Cancelled

In progress

Snagging

Complete

For inspection

Required works

In draft

Survey ready

Cancelled

In draft

Required works

For inspection

Survey ready

Cancelled

In progress

Snagging

Complete

For inspection

Required works

In draft

Survey ready

Cancelled

Use colours, icons, and labels to create clear, meaningful statuses that match your real-world processes.

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site manager

Build your digital site

Organise your site by blocks, levels and zones, so operatives can drop pins with ease, and your data stays structured and searchable.

Onetrace project view with a drawing being dragged to Block A, Level 1.

Upload drawings

Upload drawings and mark them up with pin-point accuracy.

Blocks and levels

Organise drawings into blocks and levels, creating buckets for your data.

Zones and cores

Further organise your pins into zones and cores for smarter reporting.

“Onetrace has been a game-changer for me and our operations”

Peter Angliss

City Fire Proofing

mobile app

Built for teams on the ground

Mark the exact spot

Drop pins directly on drawings so everyone knows the precise location of every survey and inspection.

Record the full picture

Complete Job Sheets on site to accurately capture survey and inspection results.

Set statuses on the go

Enable operatives to determine the right status while they complete Job Sheets.

The Onetrace app is open on a mobile to a site drawing with pins. One pinned location is highlighted. In a pop-out there’s the option to create new job sheet.

The Onetrace app is open with a form showing some remedial action is needed at a location. In a pop-out, there are three jobs: two are complete and the one with remedial action is not. There’s a button to submit the two complete sheets.

Mark the exact spot

Drop pins directly on drawings so everyone knows the precise location of every survey and inspection.

Record the full picture

Complete Job Sheets on site to accurately capture survey and inspection results.

Set statuses on the go

Enable operatives to determine the right status while they complete Job Sheets.

Mark the exact spot

Drop pins directly on drawings so everyone knows the precise location of every survey and inspection.

Record the full picture

Complete Job Sheets on site to accurately capture survey and inspection results.

Set statuses on the go

Enable operatives to determine the right status while they complete Job Sheets.

The Onetrace app is open on a mobile with a job sheet open. In a pop out are the location statuses. “No action required” has been selected, and the job is ready to submit.

Reports

Make handovers a breeze

Quickly provide the data your clients need when they need it.

A branded job report in Onetrace. Overview information is summarised to the left, with details, including a location map, photographic evidence and a confirmation signature in the main panel.

Structured reports

Present your clients with clear, detailed reports that they will love.

PDF and Excel

Export reports in both Excel and PDF formats with a single click.

Custom branding

Create professional project reports in your clients’ branding or your own.

Technology

Empowering operatives

Our mobile app is designed for the people on the ground—fast, simple, and reliable, even on complex sites and in tough environments.

Smart syncing

Operatives get the data they need, right when they need it. Work keeps moving without interruptions.

Working offline

Drawings and data are pre-downloaded, so work continues uninterrupted—even without a signal.

Working offline

Drawings and data are pre-downloaded, so work continues uninterrupted—even without a signal.

Loved by subcontractors

Onetrace is rated 5.0 on Google Reviews

I've been using Onetrace for a year now, and it has been incredibly handy for generating reports and easily sharing them with clients. But beyond that, the customer service is outstanding.

MB

Marjorie Barja

YY Security

I have had an incredible experience overall working with the team at Onetrace. Not only has their app helped us streamline and customise our services but also their team have always been helpful and open to ideas for features while valuing us as clients and what is important to us.

SW

Simon White

Optimal Fire

From day one, the service has been nothing short of amazing. Daniela, Natasha, and Fatah don’t just help — they genuinely go above and beyond every single time. Any issue or question I’ve had was handled instantly, with care and professionalism. I switched from another software, and there truly is no comparison. They’ve set the bar incredibly high.

YO

Yehuda Orzel

PFP Fire Stopping

Our clients and staff are very happy, its useability for our site team and back office is great and the reports produced for our clients are informative and professional. I wouldn't hesitate to recommend this to other business's looking for great software.

JM

Jason Metcalfe

Rooms Group

I am so pleased with Onetrace, it allows me to do everything i need from a firestopping point of view and a building company when it comes to reporting. The team are constantly updating and improving their features, forever pushing the limits of what the app is capable of.

NR

Nathan Rosel

Greenville Fire Protection

Brilliant software and excellent customer service. Easy to use and caters for all of our needs. Any time we have had any questions or issues we have been able to resolve over the phone without any delays or problems. Highly recommended.

DW

Daniel Winder

Cotswold Fire

Absolute game changer for photographic reporting. I use this for fire protection seals. The set up is easily customised to individual requirements and saves having to upload photographs and information manually.

RD

Rachel Donnellan

Fleet Insulation

I have found Onetrace to be an extremely useful software but most importantly the support and speed of response by the team within the software is second to none. Their willingness to listen to and act on customer feedback is so refreshing.

GN

Garrett Nolan

Kavco Group

Always a pleasure dealing with the team at Onetrace! The service is great, the product is so easy to use and I would highly recommend.

HD

Heather Darroch

Target Maintenance GE

Excellent system/App. Flexible enough to accommodate to our needs and well thought through. The online help in particular deserves a 6th star.

DS

David Shipway

PS Applications

Would highly recommend this system. The whole interface and functionality of the system is brilliant compared to other systems i have used in the past, so easy to navigate around and very easy to use.

JD

Jonathan Field

Fireseal

I've been using Onetrace for a year now, and it has been incredibly handy for generating reports and easily sharing them with clients. But beyond that, the customer service is outstanding.