Managing a successful business comes with a lot of nitty-gritty aspects. From budgeting to managing the workforce, there's a lot that goes on behind the curtains of taking care of the daily operations. And, the construction and fire safety industry is no exception and is also heavily reliant on using digital systems that make their daily jobs more seamless and easier. 

From the multitudes of benefits that your business could potentially enjoy by using Onetrace, in this blog we will focus on how you can optimally manage your budget, pricing, and variations by simply using our platform.

Let's dive in, shall we?  

1. Pre-populate Materials on Onetrace 

Why wait to create a financial summary of materials and pricing after a job gets completed when you can do it beforehand?

Imagine your operative has to visit a site to install a fire door. Using Onetrace you can simply add how many square meters the dimension of the door would be, the cost per square meter and what the total would be for every fire door installed. 

Efficient isn't it? Also, you can create a more detailed report by adding in measurements, quantities and individual pricing for everything used and use it as a breakdown for every little penny that would be spent for completing a job successfully. 

2. Add Operative Rates Instantly to Calculate Costs by Job

Why stop at just calculating the material used when you can also keep tabs on how much profit or loss you have incurred or what you are paying the operatives for every job performed? 

By updating operative rates you can quickly get a summary of exactly how much money you'll earn for every service that you have provided your clients with. 

3. Set Up Specifications

It is unfair to presume that the tasks carried out by your operatives will always require the same level of work, time, and expense given the dynamic nature of the building and fire safety industries. 

Imagine a scenario where your operative has to install a fire curtain in two different buildings. The first building has a lower ceiling and for successful installation standing on top of the chair would enable help him to finish the job. However, the second building has a higher ceiling and to install the fire curtain the operative would require a ladder or perhaps a mobile elevating work platform. Even though the task is the same the operational cost would differ for both buildings.

Using Onetrace you can add specific instructions or additional services that would be necessary to successfully finish a particular task. You can add specific details for your operatives, mention materials/services that are involved to get the task done, produce a tender/quote for the client for the additional services rendered and make projecting overall costs and reporting simpler than ever.

4. Incentivise Your Fire Protection Operatives  

With us, you can track the progress your operatives are making on the site and also view how much they'll be earning for every job performed. With price work, the harder they work, the more they earn, and you get to yield more promising results. Also, you can use this feature to identify top-performing operatives and reward them accordingly. 

5. Manage KPIs  

You'll never have to spend long hours trying to populate data on spreadsheets to keep tabs on individual performance, profit margins and operating costs ever again. Using our reports and pre-populated fields, at a glance you'll be able to access details regarding all the jobs ever performed by your team.

You can track everything - check the materials that are being used, how many hours they took to finish their respective jobs, how much money was brought in per operative per job and so on. You'll have a bird's eye view allowing you to make better long-term decisions to continue to grow your business. 

5. Variations

The slightest variation from the pre-approved budget for carrying out work on the site can dramatically increase the total money spent on a given job. With our pricing and tendering tool, you can automatically calculate the cost of getting a job done and keep tabs on any variations that occur.

You can use this feature to document any additional materials that were used to show the variation to your clients. Take a snapshot, fill in the specifications and re-populate the pricing and you've got yourself a detailed log of the additional materials that were used outside the scope of work.

6. How Will This Feature Help Your Business

Automatically calculating the costs of work and outlining specifications will significantly reduce administrative tasks. With our pre-populated lists and pricing feature, you can utilise this additional time to actually branch out and explore new opportunities to win new businesses and clients. 

Moreover, as for your operatives, they can update their job sheet while being on the job itself and won't need to spend any extra time taking care of the paperwork. In essence, they'll be more time efficient and therefore improve their overall productivity. 

Attaining success in any business is not just about working hard in your trade but also about smartly optimising certain key areas by automating certain processes.

Our vision behind Onetrace was to empower every main contractor, contractor and operative in the world to get their tasks done in the most efficient manner possible.

With our unique tendering and pricing feature you can save yourself long hours of crunching numbers, drafting spreadsheets and calculating wages. Onetrace will help you take care of it all in just one single digital space. 

Wondering how Onetrace can help you take your business to the next level? Book a demo and we'll show you how.

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