Golden thread software

Do the job. The golden thread builds itself

Onetrace captures golden thread evidence as your team works on site: every fire door, compartment line and firestopping job, recorded, located and approved in real time, all in one system.

Book demo

Talk to sales

In dark mode, a job sheet for a fire stopping install in Onetrace with photos attached. It has been approved by the site manager and is in review with the contracts manager.

Onetrace captures everything the golden thread asks you to prove

Product & batch

Location, pinned to drawing

Installer & date

Inspection & sign-off

Change history

Tested detail

Fire dampers

Snagging

Book demo

Quantity Surveyor

Operatives

Contracts Manager

Trusted by the leading subcontractors

Trusted by
the leading
subcontractors

Run your business. We'll run the tech

Manage your work, workforce and compliance

Bring everything together, so you're not switching systems or chasing paperwork to prove jobs you already know were done right. You get on with the work. Onetrace builds the record.

An extreme close up showing a partially completed review flow for a job sheet in Onetrace.

Audit prep that doesn't need preparing

The record's built by the time someone comes asking. No scramble, no late nights pulling together handover packs.

A record that actually holds up

Every job's evidence is timestamped, located and approved as it happens, so it survives scrutiny months or years later.

An extreme close up of statuses in Onetrace: documents to sign, items for resolution and pending approval.

A single source of truth

Forms, drawings, approvals, materials and reports live in one place, not scattered across phones and spreadsheets.

Built to scale with you

Used by businesses running a handful of guys on one site, to those with of operatives across dozens of projects.

How it works

Managing work across
all your jobs

Bring everything together, so you're not switching systems or chasing paperwork to prove jobs you already know were done right. You get on with the work. Onetrace builds the record.

Plan the work

Schedule jobs, allocate the right people to the right site, and get RAMS, drawings and forms into their hands before they arrive.

Carry out the work

Operatives do their surveys, installs, inspections and maintenance on site, with tailored forms and custom workflows.

Capture evidence

Photos, materials, batch numbers and locations are captured as the work happens and pinned straight onto the drawing

Reporting & handover

Audit-ready reports generate instantly, branded in your livery or your client's: the golden thread, built as you go.

New multiselect options are being added to a Onetrace form. This means operatives will have all the details they need to fill in the form accurately and compliantly.

Approvals

Streamline checks and maintain quality with built-in multi-stage approval flows.

Materials

Create a core database to accurately track materials used and project costs.

Rates

Reduce errors and manage project costs by project type, region, client and more.

Guest access

Give clients and auditors project access for better collaboration and visibility.

Timesheets

Automatically record team time without paper or Friday chasing.

Signed docs

RAMS, toolbox talks and H&S docs, signed and tracked in a click.

project tracking

Drawings and pins

Mark up drawings with pin-point accuracy, keeping projects on track.

Book demo

A filtered view of 6 locations in a Project in Onetrace. Three locations marked complete, two awaiting follow-up work, and two awaiting survey. One of the complete locations is selected, showing a map with a pin in the side panel.

mirror your workflow

Custom statuses

In draft

Required works

For inspection

Survey ready

Cancelled

In progress

Snagging

Complete

For inspection

Required works

In draft

Survey ready

Cancelled

In draft

Required works

For inspection

Survey ready

Cancelled

In progress

Snagging

Complete

For inspection

Required works

In draft

Survey ready

Cancelled

Use colours, icons, and labels to create clear, meaningful statuses that match your real-world processes.

Book demo

site manager

Build your digital site

Organise your site by blocks, levels and zones, so operatives can drop pins with ease, and your data stays structured and searchable.

Onetrace project view with a drawing being dragged to Block A, Level 1.

Upload drawings

Upload drawings and mark them up with pin-point accuracy.

Blocks and levels

Organise drawings into blocks and levels, creating buckets for your data.

Zones and cores

Further organise your pins into zones and cores for smarter reporting.

“The Onetrace system enabled us to capture industry-leading evidence, giving clients the most robust golden thread at the click of a button.”

Jay Sefton

mobile app

Built for teams on the ground

Mark the exact spot

Drop pins directly on drawings so everyone knows the precise location of work being done on site.

Capture the full picture

Complete job sheets with time-stamped photographic evidence of completed work.

Record materials

Accurately evidence materials used with all the required material information.

The Onetrace app is open on a mobile to a site drawing with pins. One pinned location is highlighted. In a pop-out there’s the option to create new job sheet.

The Onetrace app is open with a form showing some remedial action is needed at a location. In a pop-out, there are three jobs: two are complete and the one with remedial action is not. There’s a button to submit the two complete sheets.

Mark the exact spot

Drop pins directly on drawings so everyone knows the precise location of work being done on site.

Capture the full picture

Complete job sheets with time-stamped photographic evidence of completed work.

Record materials

Accurately evidence materials used with all the required material information.

The Onetrace app is open on a mobile with a job sheet open. In a pop out are the location statuses. “No action required” has been selected, and the job is ready to submit.

Mark the exact spot

Drop pins directly on drawings so everyone knows the precise location of work being done on site.

Capture the full picture

Complete job sheets with time-stamped photographic evidence of completed work.

Record materials

Accurately evidence materials used with all the required material information.

Built to handle scale. Backed by real people.

Secure, scalable and built for the golden thread

Secure and compliant

ISO 27001 certified.
GDPR compliant.

Built to scale

From a single site to multiple projects at once.

Real human support

Dedicated customer success and live help chat support.

Technology

Empowering operatives

Our mobile app is designed for the people on the ground—fast, simple, and reliable, even on complex sites and in tough environments.

Smart syncing

Operatives get the right data at the right time. No clutter, no delays: just seamless access to keep moving.

Working offline

Drawings and data are pre-downloaded, so work continues uninterrupted—even without a signal.

FAQ

Golden thread FAQ

Our mobile app is designed for the people on the ground—fast, simple, and reliable, even on complex sites and in tough environments.

What is the golden thread of information?

Does golden thread compliance apply to every building, or only high-rises?

What do I actually need to prove for the golden thread as a passive fire protection subcontractor?

Can Onetrace bring across records from our current system or paper files?

Does Onetrace work offline on site?

What support do we get if we switch to Onetrace?

What reports can Onetrace generate for handover?

Loved by subcontractors

Onetrace is rated 5.0 on Google Reviews

See what our customers say

Loved by
subcontractors

Onetrace is rated 5.0 on
Google Reviews

See what our customers say

I've been using Onetrace for a year now, and it has been incredibly handy for generating reports and easily sharing them with clients. But beyond that, the customer service is outstanding.
MB
Marjorie Barja
YY Security
I have had an incredible experience overall working with the team at Onetrace. Not only has their app helped us streamline and customise our services but also their team have always been helpful and open to ideas for features while valuing us as clients and what is important to us.
SW
Simon White
Optimal Fire
From day one, the service has been nothing short of amazing. Daniela, Natasha, and Fatah don’t just help — they genuinely go above and beyond every single time. Any issue or question I’ve had was handled instantly, with care and professionalism.
YO
Yehuda Orzel
PFP Fire Stopping
Our clients and staff are very happy, its useability for our site team and back office is great and the reports produced for our clients are informative and professional. I wouldn't hesitate to recommend this to other business's looking for great software.
JM
Jason Metcalfe
Rooms Group
I am so pleased with Onetrace, it allows me to do everything i need from a firestopping point of view and a building company when it comes to reporting. The team are constantly updating and improving their features, forever pushing the limits of what the app is capable of.
NR
Nathan Rosel
Greenville Fire Protection
Brilliant software and excellent customer service. Easy to use and caters for all of our needs. Any time we have had any questions or issues we have been able to resolve over the phone without any delays or problems. Highly recommended.
DW
Daniel Winder
Cotswold Fire

Absolute game changer for photographic reporting. I use this for fire protection seals. The set up is easily customised to individual requirements and saves having to upload photographs and information manually.
RD
Rachel Donnellan
Fleet Insulation
I have found Onetrace to be an extremely useful software but most importantly the support and speed of response by the team within the software is second to none. Their willingness to listen to and act on customer feedback is so refreshing.
GN
Garrett Nolan
Kavco Group
Always a pleasure dealing with the team at Onetrace! The service is great, the product is so easy to use and I would highly recommend.
HD
Heather Darroch
Target Maintenance GE
Would highly recommend this system. The whole interface and functionality of the system is brilliant compared to other systems i have used in the past, so easy to navigate around and very easy to use.
JD
Jonathan Field
Fireseal
Excellent system/App. Flexible enough to accommodate to our needs and well thought through. The online help in particular deserves a 6th star.
DS
David Shipway
PS Applications